Notice of AGM – Sunday 19 March

March 5th, 2023

Notice of Annual General Meeting
The East Kilbride Pirates will hold their club Annual General Meeting on Sunday 19 March at 2-3pm at the Bowls Pavilion, Hamilton Palace Sports Ground.

Who can attend
We’re big fans of transparency in everything we do, so all Pirates team members, coaches, committee, friends, family and supporters are welcome to attend the AGM. This includes our young players and their parents. We are conscious there is a clash with U19 practice, however this was the most suitable time for key committee members to attend.

Agenda
The focus will be on giving you a chance to ask questions rather than listen to us talking at you. We’ll cover a brief finance update, cover elections to the committee for the years ahead and, of course, take questions. There are no planned changes to our constitution this year.

Voting
All registered players, coaches, committee members and staff over the age of 18 will be eligible to vote.

What if I can’t go – can I still vote?
If you can’t make the meeting, you can ask someone to be your proxy. This means that can ask someone to vote on your behalf, but you have to let us know in advance.

Positions up for election
The role of chair, which is also a two year term (alternating with the vice-chair) and ordinary members, which are one year terms, are up for election. Our treasurer (Jamie McLaughlin) and vice-chair (Gordon Wallace) roles are not up for election this year, as they are two year terms.

Vacant roles and nominations
Standing for re-election are:

Amanda McDonald – for Chair
Iain McFarlane – for Ordinary Member
Bill Campbell – for Ordinary Member
Kerr Girvan – for Ordinary Member
Dougie Meechan – for Ordinary Member
Stuart Gilmour – for Ordinary Member

Nomated for election to a vacant role
Samantha Greenwood – for Ordinary Member

Leaving the committee are Claire Cochrane and Mikey Reynolds, as both have stepped away from the club. We’d like to thank them for all their hard work and support over the last few years.

All of the above roles are open for other people to express an interest in standing too. By the terms of our constitution, all persons intending to stand must give notification of their intent prior to the AGM. All nominations also have to be proposed by two team members – one of whom must be a committee member.

All roles involve a time commitment. Prospective committee members will need to be prepared to attend occasional committee meetings,  which are held online,  own the delivery of specific pieces of work, and regularly respond and communicate both directly with the chair and other committee members and within our committee chat group, as well as having the time to actually carry out any tasks required.

Items for discussion
If you would like to formally request an item be raised or discussed at the AGM, please let us know in advance.

If you have any questions, or want to raise any questions, nominations or advise us of a proxy, please email info@piratesfootball.co.uk

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